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ISG’s Relocation Solutions

Signed the lease?

Now the real work begins.  It’s time to get connected........

Whether you're opening a new office or relocating an existing one, regardless of your size, you are about to embark on what’s known in the industry as a "major undertaking event” which will have a significant impact on your telecommunications, IT & other infrastructure systems.

Managing the logistics of your relocation, with its fast-paced and moving parts, is a huge undertaking. And moving your telecommunications is not as simple as disconnecting and reconnecting your computers, printers, video surveillance, and credit card machines to your phone system. There are hundreds of little details that need to be considered and critical deadlines that must be met that require strategic coordination and meticulous follow-up to ensure that disruption to your business is minimal during this process.

Our relocation services are far reaching that encompass not just your telecommunications but your entire infrastructure environment. This one-stop-single vendor environment will not only save you money but empower you to conduct business as usual.
According to recent studies, over 80% of companies that are relocating do not allocate sufficient time to make educated telecommunications, IT, cabling and overall infrastructure decisions. As a result, deadlines are missed, over-spending occurs, and your business is disrupted.

Leave it to the Professionals with more than 22 years’ experience with hundreds of successful moves to take control of your relocation and move you on-time, hassle-free, and within budget.

Our fees are tied to our ability to perform an agreed-upon scope of work with specific deadlines. Since every project varies in size, scope, and locations, our fees are tailored to your exact desired results. However, certain projects can be completed at absolutely zero costs. Let an ISG consultant discuss with you your next relocation project for a hassle-free zero obligation proposal.

Our Promise

Our professional certified project manager/consultant with a minimum of 12 years’ experience will take control of your relocation and move you on-time, hassle-free, and within budget. You can stay focused on running your business.

Select ISG for your relocation project and we guarantee;

  • Fully cooperate with your appointed vendors and suppliers.
  • Take full responsibility. This eliminate frustrating & costly finger-pointing
  • Meet critical telecommunications and infrastructure deadlines.
  • Ensure that the disruption to your business is minimal.
  • Deliver options and alternative contingency plans.
  • Offer financial certainty as ISG will meet the outlined budget.
  • A Successful transition.

How We Help

  • Full suite of project management services during the entire process.
  • Discounted Procurements.
  • Flexible programs to ensure we are able to meet your budget.

Project Management Solutions

At ISG, we offer wide variety of project management solutions to accommodate any and all of your relocation requirements. We are equally adept to take responsibility for your telecommunications and IT as we are in the careful coordination of your infrastructure and logistics requirements. We can work closely and coordinate with:

  • Landlord/tenant
  • Legal matters
  • Real Estate broker
  • Office furniture
  • Moving company
  • H.R.
  • Insurance

Procurement Solutions

Moving of one’s office is the ideal time to review your telecommunications & infrastructure services.
Through our detailed discovery process we uncover opportunities to benefit our customers such as; cost reductions, increase network capacity, vendor consolidations, and greater network to operations efficiency’s
Let us help you find the answers and solutions to the following;

  • Has your business outgrown your existing phone system and does it provide for business evolution (think 3-5 years ahead)?
  • Is your telecom service provider meeting your expectations in terms of cost and service standard?
  • Would your new office benefit from a wireless broadband connection?
  • Does my existing telecommunications provider offer services?
  • What are my viable telecommunications products and technology options for primary and back-up services?
  • Is your cabling infrastructure suitable for your new office?
  • Do you require additional phone lines?
  • Can you take your phone number with you when you move office?
  • If you are relocating servers, you will need to evaluate server room requirements (air conditioning, size and cabling).
  • Do you require an increase within your insurance liability policy?
  • Do I need to make any H.R adjustments?
  • How will the move affect your employees? What can be done to mitigate?

    • Let ISG make a qualified assessment and recommend worthwhile options in which your company can greatly benefit.
    Due to our tremendous buying and purchasing power with our diverse portfolio of strategic partners, cost reductions of 45% or more are not unusual.

    Flexible Programs

    At ISG, we offer many services to fit your needs and budgets. We can take entire responsibility for your entire infrastructure or you can assign us to specific areas of your relocation require our expertise.
    Our fees are tied to our ability to perform an agreed-upon scope of work with specific deadlines. Since every project varies in size, scope, and locations, our fees are tailored to your exact desired results.
    However, certain projects can be completed at absolutely zero costs. Let an ISG consultant discuss with you your next relocation project for a hassle-free zero obligation proposal.

    Punch-List with Deliverables

    Below you will find a list of all of the “moving parts” that are involved during relocation projects. The list is vast and daunting. One misstep has the potential to wreak havoc across the spectrum. Businesses that forge ahead with untrained staff that lack relocation experiences are at inherent risk of what are avoidable business interruptions.
    From telecommunications, IT, logistics, & legal matters require advance planning, ongoing coordination, & project management leaving zero room for errors or face expensive business interruptions.
    Let ISG experiences go to work for you to ensure that you are moved on-time, hassle-free, and within budget. We offer flexible options to meet all budgets from A la carte, to the entire project.
    For your review and consideration is our complete list of how we can help:

    Telecommunications

    • Work closely w/existing vendors and designated staff.
    • Offer project management of entire telecommunications installations (phone system to voice services).
    • Conduct project kick-off.
    • Conduct weekly conference calls or meetings.
    • Create contact list. Update as necessary.
    • Create & update status reports.
    • Can assign on-site ISG staff.
    • Inventory & document equipment. (Phone system, copiers, to printers)
    • Review & comment on floor plans.
    • Participate in site surveys.
    • Ascertain contractual & maintenance agreement statuses.
    • Eliminate unnecessary services.
    • Negotiate lower rates.
    • Propose less expensive services.
    • Assess technology requirements & research options.
    • Research to create primary & back-up service availability.
    • Obtain SLA’s (Service level Agreements). Negotiate more favorable terms.
    • Order POTS for those devices that require. EG. Credit card machine, faxes, UPS, alarm to elevator
    • Evaluate to create Business Continuity & contingency strategies.
    • Evaluate to create voice-data-internet back-up strategies.
    • Research main #’s portability. Offer solutions if necessary.
    • Ensure 411 directory assistance & website updated w/new address.
    • Disconnect telecommunication services to limit over lapping services.
    • Ensure all carriers-vendors have new address.
    • Research if new structured cabling required or certification of existing.
    • Provide union or nonunion labor.
    • Ensure equipment, wiring, cables, to jacks are properly labeled & patched.
    • Ensure handsets properly located.
    • Create a budget with ROI schedule for telecommunication services.

     

    Information Technology

    • Work closely w/existing vendors and designated staff.
    • Offer project management of entire IT installations. (LAN/WAN to WiFi)
    • Conduct project kick-off.
    • Conduct weekly conference calls to meetings.
    • Create contact list. Update as necessary.
    • Create & update status reports.
    • Can assign on-site ISG staff.
    • Inventory & document equipment (servers, PC’s to laptops)
    • Ensure equipment properly located.
    • Participate in site surveys
    • Ascertain contractual & maintenance agreement statuses.
    • Eliminate unnecessary services.
    • Negotiate lower rates.
    • Propose less expensive services.
    • Assess technology requirements & research options.
    • Review floor plans & make recommendations for optimal locations of; Telco closet (server room), structured cabling, risers, conduits, printers, copiers, faxes, to surveillance equipment.
    • Inspect server room for the optimal electrical, cooling, dimensions and security measures.
    • Research & evaluate the benefits of server consolidation.
    • Create data Business Continuity Plan for unexpected problems.
    • Create several copies of company data systems including firewalls-servers.
    • Design several back-up options in the event critical dates are not met.
    • Obtain new range static IP’s (unless you have class c) & share with appropriate vendors EG. cloud-email hosting-FTP sites to VPN connections.
    • Create a budget with ROI schedule for IT services.

    Logistics

    • Work with landlord for building access.
    • Ensure the real estate lawyer, broker, and landlord are communicating.
    • For large multi-floor buildings that require the use of the elevator, we will ascertain schedule of availability.
    • Contact post office of new address.
    • Ensure website reflects of new address and possible new phone numbers
    • Ensure customers and vendors aware of new address.
    • Contact utility company of your new address
    • Ensure credit card machine operationally.
    • Ensure time clock device operationally.
    • Ensure postage machine operationally.
    • Compose contact list outlining duties, responsibilities, status to timelines.
    • Ensure you have sufficient insurance coverage. Can procure competitive bids
    • Ensure printer has accurate information. Can procure competitive bids
    • Coordinate to help procure these vendors; office furniture, interior designer, architecture, carpeting, HVAC, electrician to plumbing.
    • Ensure vendors appear as scheduled avoid access conflicts at different construction intervals.
    • Create budget of all fixed, variable, & one-time fees. Our vendor recommendations will reduce overall costs while minimizing risk
    • Work closely with assigned or procure General Contractor.
    • Coordinate or procure with the Moving & Storage Company.
    • Create a budget with ROI schedule of logistics.

    Legal

  • Select a real estate broker to help you locate suitable and ideal office space. We can offer a recommendation that’s most familiar with the area you are most interested. Or if you already have already selected your new space, we can project manage to ensure that he/she follows up in a timely fashion with your real estate attorney and landlord.

  • Select a real estate attorney. We can make this recommendation. Or if you have already made this decision, we can project manage to ensure that he/she follows up in a timely fashion with your real estate broker and landlord.